Image: Julie SartainĬreating categories for emails is another way to make them easier to find later. This will only clear all the categories attached to the selected email. To remove a category, right-click anywhere in the Categories column on the selected email, and click Clear All Categories from the dropdown list. Note: emails can have more than one category. To attach a category to an email, select the email, then right-click anywhere in the Categories column, and select a category from the dropdown list. So, for example, if you only perform email maintenance once a week, you can sort by category, quickly locate all the “Done” emails, and then move them to their corresponding folders.Ĥ. Create and assign categoriesĬategories help organize the emails in your active Inbox so you can quickly determine the status of each email for example: Pending, Due, Done, etc. You could let everything pile up in your Inbox, or you could create folders to make emails from specific projects or people easier to find. You can Search, Sort, Archive, Apply Rules, Mark all Emails as Read, Clean Up, etc.-everything you need to manage your folders. Notice all the other Folder options on the Ribbon menu. You can also select any one of these buttons from the Actions group.ģ. You can also Move it, Copy it, or add it to the Favorites section via the right-click menu. If you change your mind or notice a typo, right-click the new folder and select Rename Folder or Delete Folder. In the Field box, type the folder name (e.g., Meetings) and press Enter. Select a folder location to Save the files to your hard drive.2.Select both Save associated items and Save as Unicode MSG.Choose Export Folder and export as MSG files.Right click on the Quick Step Settings folder.Expand IPM_SUBTREE or Top of Outlook Data File.Expand the top level folder, called Root - Mailbox or Root Container.Double-click on the mailbox whose Quick Steps you are exporting.
Open MFCMAPI and logon to the profile you are exporting from using Session > Logon.(The author of MFCMAPI is a long-time Microsoft employee.) Note: If Windows Defender SmartScreen brings up a message saying it is protecting your PC from an unrecognized app, it is safe to click More Info and then click the button to run MFCMAPI. To backup or share Quick Steps, you need to use MFCMAPI to export the hidden messages that store the quick steps, then repeat the steps to import. To open the Manage Quick Steps dialog, click the Expand arrow in the lower right corner of the Quick Steps section. Outlook includes some predefined Quick Steps or you can create your own. Quick Steps can be assigned to a Ctrl+Shift+number key. For example, you can reply to a message and move it or move a message and mark it read using just one button.
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